E.S. Fox Limited
  • Vaughan, ON, CAN
  • Full Time

ABOUT US


Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a preeminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical, casinos, hotels, hospitals, schools, and themed entertainment.


The company is headquartered in Niagara Falls, Ontario, and maintains full-service regional offices in Hamilton, Toronto, Port Robinson, Whitby, Kincardine, Kingston, Sudbury, and Thunder Bay.


We are looking for an enthusiastic, organized and results-driven Administrative Assistant to join our team in Vaughan, Ontario.


SUMMARY OF ROLE

Performing all clerical and administrative functions for the Toronto (Vaughan) construction office.


KEY RESPONSIBILITIES

  • Performs a variety of clerical and administrative duties using a variety of different systems
  • Sorts and directs incoming telephone calls, emails and faxes
  • Arranges meetings, as required
  • Tabulates and enters data in company software
  • Uses various software applications to assemble, manipulate and/or format data and/or reports
  • Performs typing duties, as required
  • Operates office equipment such as a computer, photocopier and printer
  • Opens and routes incoming mail, answers correspondence and prepares outgoing mail and couriers
  • Maintains filing systems, indices and directories
  • Performs filing, and prepares memos, emails and letters, as directed
  • Performs other reasonable duties, backup or responsibilities as may be required to effectively support the organization

PERFORMANCE CRITERIA

  • Assist with all weekly, monthly, quarterly and annual reports
  • Performs duties with a high degree of accuracy, responsiveness and thoroughness
  • Quality and error-free work
  • Willing to learn and expand on their skill set

PERSON SPECIFICATIONS

Knowledge and Education Requirements

  • Post-Secondary Education
  • Demonstrated ability in MS Word, Excel, and Outlook

Specific Experience or Skills

  • Up to three (3) years administrative experience preferred
  • Customer service experience also an asset

Personal Attributes

  • Reliable and well-organized
  • Exceptional interpersonal skills
  • Detail-oriented
  • Personable and pleasant with strong verbal and written communication skills

E.S. Fox Limited is an equal opportunity employer committed to an inclusive work environment. We will accommodate the needs of the applicants throughout all stages of the recruitment and selection process. Please advise the Human Resources department to ensure your accessibility needs are accommodated throughout this process.


E.S. Fox Limited
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