E.S. Fox Limited
  • Hamilton, ON, CAN
  • Full Time

ABOUT US:

Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical, casinos, hotels, hospitals, schools, and themed entertainment.

The company is head quartered in Niagara Falls, Ontario, and maintains full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Tiverton, Kingston, Sudbury, and Thunder Bay.

With a strong commitment to health, safety, and the protection of the environment, E.S. Fox Limited has earned a reputation as a people-first, environmentally conscious, socially responsible constructor.

The Hamilton, Ontario office is looking for hardworking, detail-oriented Site Administrator to join our team.

SUMMARY OF THE ROLE

Coordinates administrative site services such as purchasing, processing payroll timesheets, information and technology, assist with Tool Crib orders, assist with safety hire-on's, and other duties as required.

KEY RESPONSIBILITIES AND/OR SERVICES PROVIDED

  • Administers site operating practices such as record keeping systems, document control, office layout and processing payroll timesheets using applicable systems, as well as, new employee hire-on's, safety, etc.
  • Ensure that time sensitive items such as Payroll is accurately completed and submitted to head office for processing
  • Coordinates collection and preparation of project related records and reports
  • Compiles and maintains records of business transactions and office activities
  • Performs a variety of administrative duties using multiple systems in line with procedures
  • Performs photocopying duties of important documentation and files appropriately
  • Organizes and posts data into record books
  • Records and files service and change orders
  • Provides and receives information to and from customers, suppliers, and project managers
  • Prepares site supply inventory and coordinates sites supplies for purchase
  • Operates office equipment and machinery such as computer, fax and photocopy equipment
  • Opens and re-routes incoming mail, answers correspondence and prepares outgoing mail
  • Greets constructions site visitors and provides support as necessary
  • Proficiently uses various software applications such as spreadsheets, relational databases, and statistical packages to assemble, manipulate and/or format data and/or reports
  • Exercises administration judgment and assumes responsibility for decision, consequences and results having an impact on staffing, costs/and/or quality of service
  • Ensures responsibilities and accountabilities are carried out in a sea manner in accordance with E.S. Fox Limited's safety policy, procedures, ISO 18001 standards and OHSA requirements
  • Performs such other reasonable duties and responsibilities as may be required to maintain an effective functioning site office
  • Other administrative duties as required

KNOWLEDGE AND EDUCATION REQUIREMENTS

  • Completion of College level Diploma in Business Administration
  • Highly knowledgeable in Microsoft Office programs including Word, Excel, and Outlook

SPECIFIC EXPERIENCE AND SKILLS

  • Previous Administrative experience within a construction-site environment is preferred
  • Three (3) years' experience working in an Administrative capacity in a manufacturing or industrial environment is preferred

PERSONAL ATTRIBUTES

  • Reliable and punctual
  • Well organized and self-motivated
  • Results-oriented
  • Personable

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.

E.S. Fox Limited
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